Documentation

Managing Vehicles

The Vehicles page is where you register and manage all the vehicles in your fleet. Each vehicle can be assigned a GPS device for tracking, a camera for monitoring, and a driver.

Viewing Vehicles

The Vehicles table displays:

• Image: Vehicle photo (hover to see a larger preview)
• Name: Your name for the vehicle
• Device: Assigned GPS tracking device
• Driver: Assigned driver
• VIN: Vehicle Identification Number
• Vehicle Type: Category (bus, van, car, etc.)
• License Plate: Vehicle registration number
• Make: Manufacturer
• Model: Vehicle model
• Year: Manufacturing year
• Capacity: Number of passengers
• Sync Status: Connection status with the tracking server (Pending, Synced, Failed)

Use the Columns button to show or hide table columns.

Searching for Vehicles

Use the search field to find vehicles by name, make, model, license plate, VIN, year, capacity, or device name.

Adding a Vehicle

1. Click the Add Vehicle button.
2. Complete the two tabs:

General Tab

• Name (Required): A friendly name for the vehicle (e.g., "Bus 101").
• Device: Select the GPS tracker installed in this vehicle. Only unassigned devices appear in the list. If all devices are already assigned to other vehicles, you'll see a message indicating this.
• Camera: Select the camera installed in this vehicle. Only unassigned cameras appear in the list.
• Driver: Assign a driver to this vehicle. Only drivers with a "Synced" status appear in the list.

Details Tab

• Image: Upload a photo of the vehicle.
• License Plate: Vehicle registration number (max 20 characters).
• VIN: Vehicle Identification Number (max 17 characters).
• Vehicle Type: Select from over 50 vehicle types including bus, van, car, truck, motorcycle, ambulance, and more.
• Capacity: Maximum number of passengers or cargo capacity (1-1000).
• Make: Vehicle manufacturer (e.g., Ford, Mercedes).
• Model: Specific model name.
• Year: Manufacturing year.
• Notes: Any additional information about the vehicle.

3. Click Create Vehicle.

Editing a Vehicle

1. Find the vehicle in the table.
2. Click the actions menu (three dots) in that row.
3. Select Edit.
4. Update the information in either tab.
5. Click Update Vehicle.

Deleting a Vehicle

1. Find the vehicle in the table.
2. Click the actions menu (three dots) in that row.
3. Select Delete.
4. Confirm the deletion.

Warning: Deleting a vehicle removes it from any assigned routes and stops tracking for that vehicle.

Understanding Sync Status

Vehicles sync with the NexaBus tracking server:

• Pending: Currently syncing
• Synced: Successfully connected
• Failed: Sync failed - click the Retry button to attempt synchronization again

Accessing Maintenance

Click the Maintenance button at the top of the page to manage maintenance schedules for your vehicles. See the Maintenance documentation for details.

Permissions

You need the appropriate permissions to add, edit, or delete vehicles. If these options are not visible, contact your administrator to request access.