Documentation

Managing Vehicles

The Vehicles page is where you register and manage all the vehicles in your fleet. Each vehicle can be assigned a GPS device for tracking, a camera for monitoring, and a driver.

Viewing Vehicles

The Vehicles table displays:

• ID: Unique identifier
• Image: Vehicle photo
• Name: Your name for the vehicle
• Device: Assigned GPS tracking device
• Driver: Assigned driver
• Camera: Assigned camera
• License Plate: Vehicle registration number
• VIN: Vehicle Identification Number
• Vehicle Type: Category (bus, van, car, etc.)
• Capacity: Number of passengers
• Make: Manufacturer
• Model: Vehicle model
• Year: Manufacturing year
• Sync Status: Connection status (Pending, Synced, Failed)

Searching for Vehicles

Use the search field to find vehicles by name or other criteria. Type your search term and press Enter.

Customizing Columns

1. Click the Columns button above the table.
2. Check or uncheck columns to show or hide them.

Adding a Vehicle

1. Click the Add Vehicle button.
2. Complete the two tabs:

General Tab

• Name (Required): A friendly name for the vehicle (e.g., "Bus 101")
• Device: Select the GPS tracker installed in this vehicle
• Camera: Select the camera installed in this vehicle
• Driver: Assign a driver to this vehicle

Details Tab

• Image: Upload a photo of the vehicle
• License Plate: Vehicle registration number
• VIN: Vehicle Identification Number (17-character code)
• Vehicle Type: Select from bus, van, car, truck, etc.
• Capacity: Maximum number of passengers
• Make: Vehicle manufacturer (e.g., Ford, Mercedes)
• Model: Specific model name
• Year: Manufacturing year
• Notes: Any additional information

3. Click Create Vehicle.

Editing a Vehicle

1. Find the vehicle in the table.
2. Click the actions menu (three dots) in that row.
3. Select Edit.
4. Update the information in either tab.
5. Click Update Vehicle.

Deleting a Vehicle

1. Find the vehicle in the table.
2. Click the actions menu (three dots) in that row.
3. Select Delete.
4. Confirm the deletion.

Warning: Deleting a vehicle removes it from any assigned routes and stops tracking for that vehicle.

Understanding Sync Status

Vehicles sync with the NexaBus tracking server:

• Pending: Currently syncing
• Synced: Successfully connected
• Failed: Sync failed - click to retry

Accessing Maintenance

Click the Maintenance button at the top of the page to manage maintenance schedules for your vehicles. See the Maintenance documentation for details.

Permissions

You need the appropriate permissions to add, edit, or delete vehicles. If these options are not visible, contact your administrator to request access.