Documentation

Summary Report

The Summary Report shows key performance metrics for your vehicles over a selected time period. Use this to analyze distance traveled, speed patterns, fuel consumption, engine hours, and how engine time was split between driving and idling — alongside the events that occurred and the route driven.

Generating a Report

1. Select Vehicles: Choose one or more vehicles from the dropdown
2. Select Groups (Optional): Choose vehicle groups to include all vehicles in those groups
3. Choose Report Type:
   • Summary: Totals for the entire period
   • Daily Summary: Breakdown by day
4. Set Date Range: Select a predefined range (Today, Yesterday, This Week) or set custom dates
5. Click Show to generate the report

The report is organized into three tabs: Summary, Events, and Route. Click the Positions button next to the tabs to open the Positions Report for raw GPS position data.

Summary Tab

The report displays these metrics for each vehicle:

• Vehicle Name: The vehicle
• Max Speed: Highest speed recorded (km/h)
• Average Speed: Mean speed over the period (km/h)
• Distance: Total distance traveled (km)
• Spent Fuel: Estimated fuel consumption (liters)
• Engine Hours: Total time the engine was running, taken directly from the device's internal engine hours counter
• Moving Time: Portion of engine hours when the vehicle was in motion
• Idle Time: Portion of engine hours when the engine was on but the vehicle was not moving

How Moving Time and Idle Time Are Calculated

These two values use the raw GPS positions recorded during the period.

Moving Time is calculated by examining each consecutive pair of position updates. An interval is classified as moving if any of the following is true (checked in priority order):

1. The device's green-driving signal (io303) is active
2. The device's motion attribute reports movement
3. The GPS speed is ≥ 3 km/h

All intervals classified as moving are summed to produce Moving Time.

Idle Time is then derived as:

Idle Time = Engine Hours − Moving Time

Using the device's own engine hours counter as the reference ensures accuracy even when the GPS tracker enters eco-mode and reduces its reporting frequency. During those silent periods the engine hours counter keeps running, so subtracting confirmed moving time from the total gives a reliable idle figure.

Moving + Idle always equals Engine Hours.

Note: Idle time represents the engine running while stationary — for example, waiting at a terminal, sitting in traffic, or loading/unloading passengers. It does not include time when the engine was switched off.

Daily Summary

When you select "Daily Summary", the report groups data by vehicle and shows daily breakdowns:

• Click the expand arrow next to a vehicle to see each day's data
• Vehicle rows show totals (sum of distance, max of speeds, etc.)
• Individual day rows show that specific day's metrics

This helps you spot daily patterns and anomalies.

Events Tab

Lists every event generated by the selected vehicles during the period — speeding alerts, geofence entries/exits, ignition changes, fuel drops/increases, alarms, and more (the same event data shown on the Events Report).

If more than one vehicle (or a group) is selected, rows are grouped by vehicle, just like the Daily Summary tab — click the expand arrow next to a vehicle to see its individual events. With a single vehicle selected, events are listed directly without grouping.

Click the map pin icon on any event row to open a map showing exactly where it occurred, right above the table. Click the same row again, or the ✕ on the map, to close it.

Use the Type dropdown in the column header to filter the table to a single event type — only types present in the current report are listed. This filter also applies to the Events sheet when exporting to Excel.

Route Tab

Shows the route driven by a selected vehicle on an interactive map, color-coded by speed, with start and finish markers. If multiple vehicles are selected, use the vehicle dropdown above the map to switch between them — only one vehicle's route is shown at a time.

Exporting Reports

After generating a report, use the dropdown menu next to the Show button:

• Export: Download a single Excel file with one sheet per tab — Summary and Events as data tables (the Events sheet honors the Type filter if one is set), and Route as a snapshot image of the currently selected vehicle's route map
• Print: Open a print-friendly version of the Summary tab's table

Scheduling

Use the Schedule this report control next to the export button to have this report run automatically and emailed to chosen recipients — on desktop it's a calendar-icon button, on mobile/tablet it's inside a dropdown menu. It opens the Schedules page pre-filled with the vehicles, groups, and date range currently selected. Each scheduled run emails two CSV files (Summary and Events) — the Route tab is a map and isn't part of the scheduled email. See Scheduled Reports for the full setup options (recurrence, recipients, etc.).

Use Cases

• Mileage Tracking: Monitor total distance for maintenance scheduling
• Fuel Analysis: Compare fuel consumption across vehicles
• Speed Monitoring: Identify vehicles with speeding patterns
• Utilization: See which vehicles are used most based on engine hours
• Idle Analysis: Identify vehicles spending excessive time idling to reduce fuel waste and engine wear
• Incident Investigation: Use the Events tab to see what happened during the period, then the Route tab to see exactly where the vehicle was

No Data Found

If the report shows "No data found", check that:

• You've selected at least one vehicle or group
• The date range includes dates when vehicles were active
• The selected vehicles have GPS devices properly configured